Posts Tagged ‘compliance’

Font License Compliance Solutions

Saturday, June 8th, 2013

If you’re not tracking font usage and license compliance in your organization, there is no better time to start than now. The financial and legal exposure is simply too great. Insider offers an industry-leading line of font management tools to help you in your quest for font license compliance.

Centralized, Server-Based Font Control

If you want to centrally control and distribute fonts to Macintosh and Windows users across your organization, you should be using FontAgent® Pro Server. It tracks license and purchase information for your fonts and alerts you when you distribute fonts to more users than you have licensed.

In addition, FontAgent Pro™ Server enables administrators to assign privileges to users and groups who are best suited to perform specific tasks and limit distribution of fonts to only those who need them. It is a quick and effective way to make sure you are in compliance with your license agreements and more easily manage your valuable font assets.

FontAgent Pro Server also tracks not only who receives fonts, but who activates them as well. This lets administrators know if users aren’t activating specific fonts so admins can redistribute them to other users who can make better use of them.

FontAgent ProScreenSnapz013

To stop unauthorized fonts from being distributed across their organizations, administrators can grant granular permissions that allow specific users to administer the font server, to upload fonts or to distribute fonts to users. For example, an administrator could grant rights to graphics department managers to create sets and add users to their groups, but not the right to upload or remove fonts from the server, thus giving that graphics manager power to organize fonts, while reserving license control for the purchasing or IT group.

Lock Down Fonts on User Desktops

Insider’s FontAgent Pro client software for Mac and Windows workstations provides complete font management that integrates diagnostics, repair, font selection, font book creation and design tools in a powerful, yet simple application for creative and business professionals. It also allows you to lock end-user systems so users cannot add or remove fonts, preventing “rogue” or unauthorized fonts from entering project workflows.

To further prevent users from circumventing enterprise font-management policies, Insider offers Get the Font Out™, an application that stops users from adding fonts to Macintosh system fonts.

Be Prepared for Font Audits

A font audit is never fun. Even if you can ultimately prove that you have been in compliance with license agreements, the time and effort expended in demonstrating that fact can be staggering. This is because in a software audit, there is no presumption of your innocence. But with FontAgent Pro Server, you can provide evidence of compliance by just printing a simple report from the server’s constantly-maintained font usage log.

Get Control of Your Fonts Now

For more information on how Insider can help you with enforcing license compliance and your 
other font management challenges, or for a free 30-day trial of Insider products, please visit
 www.insidersoftware.com or contact us.

Layers Awards 5 Diamonds to FontAgent Pro Server

Wednesday, February 22nd, 2012

Enterprise Server

Layers Magazine has awarded FontAgent Pro Server 5 Diamonds–its highest rating. Layers is created by the Kelby Media Group, the same people that bring you Photoshop User magazine, Photoshop World, the Adobe Seminar Tour and the National Association of Photoshop Professionals, of which many members are already loyal FontAgent Pro users.

David Creamer of Layers cited FontAgent Pro Server 5′s speed, simple setup, ease of use, directory services, license tracking, auto-activation, J2EE architecture and client-sync model as the reasons for the server’s top rating.

Click here to view the summary of the review in Layers. Or click here for more information about FontAgent Pro Enterprise Server or TeamServer.

Font Licensing is a Serious Issue

Thursday, December 22nd, 2011

Virtually all graphics workflows include fonts, but very few organizations do an adequate job tracking font usage throughout their enterprise. Unfortunately, their lack of ability to track their fonts is a ticking time bomb.

In 2009 NBC was sued by Font Bureau alleging that the broadcaster did not secure sufficient rights for fonts used in several advertising campaigns for their shows. Font Bureau claims that in some instances NBC paid for one copy of the fonts then copied them to many computers, and in another case, the fonts were not licensed at all. Font Bureau asked for $2 million for the infraction.

This is only one example of what can happen when font license agreements are not closely monitored.

Understand Font License Terms Before You Purchase

Fonts are software and their use is subject to restrictions that are similar to software licenses. When you purchase a font, you do not own it; just as in a software application, you are allowed to use the font as long as your comply with the font vendors’ licensing terms.

First, you need to be aware of the terms of your licenses. Font vendors have different terms in their license agreement. For example, Adobe Systems allows for the subset embedding of fonts in pdf documents, but Emigre only permits this only if you purchase an extension to the original font license.

For this reason, before purchasing a font, you should always examine the terms its license and make sure you can comply with its restrictions in your workflow.

Many Free Fonts Have License Restrictions

Many sites on the Web offer so-called “free” fonts. If you examine their license terms closely, you’ll often find that many of these fonts are free for personal use, but require you to purchase a license if you use the fonts for commercial purposes.

For example, one small foundry requires commercial-use customers to send the foundry copies of documents in which the font is used, and then pay the foundry a fair-charge amount for the use. Very few commercial organizations could use such a font under such license terms; the legal fees required to review each use would dwarf the font license fees.

Make Sure Your Current Fonts Are in Compliance

Unless you have been carefully monitoring and enforcing font license compliance in your organization, chances are your font collection isn’t “yours.” It is likely be a mix of:

  • Legally licensed fonts that could easily be installed on more devices than you have licensed
  • Fonts introduced to your workflow by users who found and selected them for a design project
  • Fonts legally purchased by single users, but that have spread across the organization
  • Free fonts that people have downloaded off the Internet
  • Fonts introduced and copied among machines because users thought they had the right to do so
. This commonly occurs when freelance designers assisting on projects bring their own font collection—which may or may not be properly licensed—into your organization to create their designs.

In short, your entire current font collection might need to be evaluated for license compliance.

Get Control of Your Financial and Legal Exposure

If you’re not tracking font usage in your organization, you could have significant financial and legal exposure. In a future posting, The Inside Scoop will show how you can use Insider products to get control of your fonts now.

For more information on how Insider can help you with enforcing license compliance and your 
other font management challenges, or for a free 30-day trial of Insider products, please visit
 www.insidersoftware.com or contact us.

Font Server Adds Live Reporting, Backup and Auto-Failover

Tuesday, February 9th, 2010

We’re very proud to announce FontAgent® Pro™ Server 4, which includes live font-usage tracking, live backup, automatic failover, and enhanced directory and security services. The new capabilities increase its sizable lead as the best font server for agencies, departments and enterprises.

Real-Time Font-Usage Manager
FontAgent Pro Server 4 now tracks font distribution and usage in real-time–an industry first. It shows which users have access to libraries and fonts, and when they activate and deactivate them. You can even use your favorite scripting language to export usage data into various file formats, and then use Excel, report scripts or asset managers to analyze and report on font usage and ensure compliance with font-license agreements–and be prepared for licensing audits at any time!

Live Font Server Backup
We’ve also added live backup services to FontAgent Pro Server 4. It backs up its fonts, users and groups without locking out users… something Extensis UTS doesn’t do. Better yet, you can restore a server to a previous state with just a few clicks. The backup manager lets you set the backup times, and you can also add font-server archiving into your existing backup scripts. Another important point: you can backup your font database to any networked drive–again unlike Extensis, which seems to force backup to only local drives, a practice which at best seems dangerous.

Failover Services Add to Lead in Multi-Server Environments
FontAgent Pro clients now include failover services that allow them to automatically connect to alternative servers when their primary font server is unavailable. Used in conjunction with FontAgent Pro’s server replication, these failover services make FontAgent Pro the clear choice in multi-server environments.

Enhanced Directory Services, Security and Permissions
We’ve also added faster Active Directory, Open Directory and LDAP synchronization to FontAgent Pro Server 4, along with improved support for nested groups, standalone users, keychain-based password protection and non-standard directory schemas. You can now identify group and font administrators who can upload fonts, create users and groups, edit licenses, upload and edit sets, upload and edit font libraries, assign fonts and users to groups and view font usage information–and allow IT administrators to maintain control of the font server itself.

Kerberos Single-Sign-on Support
Using Kerberos in your organization? FontAgent Pro clients now check if users have previously logged in via Kerberos. If so, they are automatically authenticated to FontAgent Pro Server. If not, FontAgent Pro asks them to enter their username and password. It’s that easy.

For More Information
We’re excited about FontAgent Pro Server 4, and we hope you are as well. If you have questions or would like more information, just let us know. We’ll get you the Inside Scoop.