Posts Tagged ‘compliance’

Announcing FontAgent Pro Server 6

Monday, January 26th, 2015

ServerIconInsider is excited to announce FontAgent® Pro Server 6, the world’s most advanced solution for organizing, optimizing, distributing and tracking your fonts. The V6 release smooths creative workflow, bring consistent control, eliminate font corruption, and help you comply with your font-licensing agreements. It also strengthens FontAgent Pro Server’s industry-leading performance, scalability and reliability that makes it the clear choice for creative communities of any size.

New Font Usage and Compliance Reports

New reports in Version 6 show how fonts are distributed to help admins maintain font license compliance and control licensing costs. The reports detail:

  • Number of activations by font and by user
  • Number of licenses for each font and how many are used
  • Which users and machines have downloaded copies of which fonts
  • Which fonts were active for each user at the last server sync
  •  Lists of authorized users and groups

ActivationReport

All reports can be printed or saved as pdf or csv files for further distribution or processing.

New Web-Based Server Manager

Release 6 of FontAgent Pro Server includes an all-new dashboard that runs on desktops, laptops and mobile devices and lets you:

  • Create and manage users and groups
  • Distribute font libraries to users and groups with two clicks
  • Get alerts when fonts are distributed beyond their license limits
  • Access the Inside Scoop blog

WEBSIWYG Server Font Viewer

The world’s only browser-based server font viewer now lets user specify their own custom preview strings—so they can be sure they want to download the font before they consume a seat license.

WYSIWYG

Architecture and Performance Advances

The new FontAgent Pro Server 6 increases its performance lead with architectural advances that include:

  • An updated industrial-strength, J2EE server architecture for rock-solid stability and scalability
  • An industry-leading, multi-threaded, client sync manager that’s now even faster

Improved Directory Support

Version 6 of FontAgent Pro Server extends its leadership in Active/Open/LDAP directory services support be delivering:

  • Faster loading of directory records
  • Improved directory synchronization
  • Enhanced handling of nested directory groups

Create Font Consistency and Control Across Your Organization

With FontAgent Pro Server 6, users get the industry’s fastest, easiest solution for requesting and managing fonts, giving you the tools you need to track font purchases, minimize font license costs. FontAgent Pro Server 6 helps ensure desktop consistency across creative teams with industrial-strength font server they can depend on now and in the future.

For more information about the world’s most dependable, fastest, cost-effective and scalable font server, contact us at www.insidersoftware.com.

Font License Compliance Solutions

Saturday, June 8th, 2013

If you’re not tracking font usage and license compliance in your organization, there is no better time to start than now. The financial and legal exposure is simply too great. Insider offers an industry-leading line of font management tools to help you in your quest for font license compliance.

Centralized, Server-Based Font Control

If you want to centrally control and distribute fonts to Macintosh and Windows users across your organization, you should be using FontAgent® Pro Server. It tracks license and purchase information for your fonts and alerts you when you distribute fonts to more users than you have licensed.

In addition, FontAgent Pro™ Server enables administrators to assign privileges to users and groups who are best suited to perform specific tasks and limit distribution of fonts to only those who need them. It is a quick and effective way to make sure you are in compliance with your license agreements and more easily manage your valuable font assets.

FontAgent Pro Server also tracks not only who receives fonts, but who activates them as well. This lets administrators know if users aren’t activating specific fonts so admins can redistribute them to other users who can make better use of them.

FontAgent ProScreenSnapz013

To stop unauthorized fonts from being distributed across their organizations, administrators can grant granular permissions that allow specific users to administer the font server, to upload fonts or to distribute fonts to users. For example, an administrator could grant rights to graphics department managers to create sets and add users to their groups, but not the right to upload or remove fonts from the server, thus giving that graphics manager power to organize fonts, while reserving license control for the purchasing or IT group.

Lock Down Fonts on User Desktops

Insider’s FontAgent Pro client software for Mac and Windows workstations provides complete font management that integrates diagnostics, repair, font selection, font book creation and design tools in a powerful, yet simple application for creative and business professionals. It also allows you to lock end-user systems so users cannot add or remove fonts, preventing “rogue” or unauthorized fonts from entering project workflows.

To further prevent users from circumventing enterprise font-management policies, Insider offers Get the Font Out™, an application that stops users from adding fonts to Macintosh system fonts.

Be Prepared for Font Audits

A font audit is never fun. Even if you can ultimately prove that you have been in compliance with license agreements, the time and effort expended in demonstrating that fact can be staggering. This is because in a software audit, there is no presumption of your innocence. But with FontAgent Pro Server, you can provide evidence of compliance by just printing a simple report from the server’s constantly-maintained font usage log.

Get Control of Your Fonts Now

For more information on how Insider can help you with enforcing license compliance and your 
other font management challenges, or for a free 30-day trial of Insider products, please visit
 www.insidersoftware.com or contact us.

Layers Awards 5 Diamonds to FontAgent Pro Server

Wednesday, February 22nd, 2012

Enterprise Server

Layers Magazine has awarded FontAgent Pro Server 5 Diamonds–its highest rating. Layers is created by the Kelby Media Group, the same people that bring you Photoshop User magazine, Photoshop World, the Adobe Seminar Tour and the National Association of Photoshop Professionals, of which many members are already loyal FontAgent Pro users.

David Creamer of Layers cited FontAgent Pro Server 5′s speed, simple setup, ease of use, directory services, license tracking, auto-activation, J2EE architecture and client-sync model as the reasons for the server’s top rating.

Click here to view the summary of the review in Layers. Or click here for more information about FontAgent Pro Enterprise Server or TeamServer.

Font Licensing is a Serious Issue

Thursday, December 22nd, 2011

Virtually all graphics workflows include fonts, but very few organizations do an adequate job tracking font usage throughout their enterprise. Unfortunately, their lack of ability to track their fonts is a ticking time bomb.

In 2009 NBC was sued by Font Bureau alleging that the broadcaster did not secure sufficient rights for fonts used in several advertising campaigns for their shows. Font Bureau claims that in some instances NBC paid for one copy of the fonts then copied them to many computers, and in another case, the fonts were not licensed at all. Font Bureau asked for $2 million for the infraction.

This is only one example of what can happen when font license agreements are not closely monitored.

Understand Font License Terms Before You Purchase

Fonts are software and their use is subject to restrictions that are similar to software licenses. When you purchase a font, you do not own it; just as in a software application, you are allowed to use the font as long as your comply with the font vendors’ licensing terms.

First, you need to be aware of the terms of your licenses. Font vendors have different terms in their license agreement. For example, Adobe Systems allows for the subset embedding of fonts in pdf documents, but Emigre only permits this only if you purchase an extension to the original font license.

For this reason, before purchasing a font, you should always examine the terms its license and make sure you can comply with its restrictions in your workflow.

Many Free Fonts Have License Restrictions

Many sites on the Web offer so-called “free” fonts. If you examine their license terms closely, you’ll often find that many of these fonts are free for personal use, but require you to purchase a license if you use the fonts for commercial purposes.

For example, one small foundry requires commercial-use customers to send the foundry copies of documents in which the font is used, and then pay the foundry a fair-charge amount for the use. Very few commercial organizations could use such a font under such license terms; the legal fees required to review each use would dwarf the font license fees.

Make Sure Your Current Fonts Are in Compliance

Unless you have been carefully monitoring and enforcing font license compliance in your organization, chances are your font collection isn’t “yours.” It is likely be a mix of:

  • Legally licensed fonts that could easily be installed on more devices than you have licensed
  • Fonts introduced to your workflow by users who found and selected them for a design project
  • Fonts legally purchased by single users, but that have spread across the organization
  • Free fonts that people have downloaded off the Internet
  • Fonts introduced and copied among machines because users thought they had the right to do so
. This commonly occurs when freelance designers assisting on projects bring their own font collection—which may or may not be properly licensed—into your organization to create their designs.

In short, your entire current font collection might need to be evaluated for license compliance.

Get Control of Your Financial and Legal Exposure

If you’re not tracking font usage in your organization, you could have significant financial and legal exposure. In a future posting, The Inside Scoop will show how you can use Insider products to get control of your fonts now.

For more information on how Insider can help you with enforcing license compliance and your 
other font management challenges, or for a free 30-day trial of Insider products, please visit
 www.insidersoftware.com or contact us.